Property Associate
Board Member
The Property Associate serves as a valuable resource for real estate-related matters and financial transactions within the Homeowners Association (HOA). The role of treasurer is a non-voting board position. Their role involves providing support with property management activities and assisting in the preparation of closing financial statements. Below are the key responsibilities of the Property Associate:
Property Management Support: Assisting the HOA board in managing and maintaining community properties, facilities, and common areas. The Property Associate may oversee routine inspections, coordinate maintenance activities, and address property-related concerns raised by residents.
Real Estate Transactions: Providing support for real estate transactions within the community, including property sales, purchases, and transfers. The Property Associate liaises with homeowners, real estate agents, and legal representatives to facilitate smooth transitions and ensure compliance with HOA rules and regulations.
Closing Financial Statements: Collaborating with the Treasurer and accounting professionals to prepare closing financial statements for real estate transactions involving HOA properties. The Property Associate compiles relevant financial data, reconciles accounts, and generates accurate statements to document financial transactions associated with property sales or transfers.
Documentation and Record-Keeping: Maintaining comprehensive records and documentation related to real estate transactions, property ownership, and financial statements. The Property Associate ensures that all relevant paperwork is properly organized, filed, and archived in accordance with legal and regulatory requirements.
Communication and Coordination: Serving as a point of contact for homeowners, real estate professionals, and other stakeholders involved in property transactions. The Property Associate communicates important information, coordinates schedules, and facilitates the exchange of documentation to support timely and efficient real estate processes.
Compliance and Regulatory Requirements: Ensuring compliance with applicable laws, regulations, and HOA policies governing real estate transactions and property management activities. The Property Associate stays informed about relevant legal requirements and industry standards, seeking guidance from legal counsel or regulatory authorities as needed to ensure adherence to best practices.
Customer Service and Support: Providing responsive and courteous customer service to homeowners throughout the real estate transaction process. The Property Associate addresses inquiries, resolves issues, and offers guidance to support a positive and seamless experience for all parties involved.
Continuous Improvement: Identifying opportunities for process improvement and efficiency enhancement in real estate-related activities and financial reporting processes. The Property Associate collaborates with the HOA board to implement best practices and streamline operations for greater effectiveness and productivity.